Port of the Future Conference™

Space Allocation and Priority

Exhibit and Sponsorship features will be allocated on a first-paid, first-served basis. Priority will be determined by the date of receipt of application for space accompanied by required payment. Please note that not all features are available for all events.

The required deposit must accompany the Agreement to guarantee Exhibit and Sponsorship features.

Display Specifications and Setup

The standard display size is 10' wide by 8' deep unless stated or marked otherwise. All displays must fit within the confines of their assigned space so as not to:

• Impede traffic flow
• Infringe on the space of other Exhibitors/Sponsors
• Violate the emergency exit routes set forth by the event facility

Exhibitors/Sponsors agree to abide by the installation and dismantling times set by New Wave Media. Chairs and a six-foot table will be provided for each booth. Exhibitors/Sponsors must arrange any other furnishings and equipment as available by the facility.

Space Usage and Restrictions

No Exhibitor/Sponsor shall assign, sublet or share the whole or any part of the space contracted to them, without prior written approval by New Wave Media.

Exhibitor/Sponsor badges must contain the company/agency name as it is stated on the Agreement.

Operational Guidelines

New Wave Media reserves the right to impose limits on noise levels or any other method of operation that becomes objectionable. Any distribution of literature or samples shall be limited to the Exhibitor/Sponsor's display area.

Exhibitors/Sponsors may not interfere with collateral that is not produced by the said Sponsor.

Floor Plan and Event Changes

New Wave Media has the right to rearrange the final floor plan based on unsold or unoccupied display space. All Exhibitors/Sponsors will be notified of any changes for the event.

If New Wave Media should be prevented from holding the event for any reason, our liability is limited to refunding the Exhibit or Sponsorship Package fees, less expenses for features provided. New Wave Media may also provide credit to the Sponsor for participation in a future Port of the Future Conference™.

Liability and Insurance

The Exhibitor/Sponsor shall be liable to the event facility and/or New Wave Media for any damage to the building and/or furniture and fixtures contained therein, which shall occur through acts or omissions of the Sponsor.

Exhibitor/Sponsor assumes the entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless New Wave Media, the event facility, their officers, employees, and agents against all claims, losses, and damages to persons and property, governmental charges or fines, and attorney's fees arising out of or caused by Exhibitor/Sponsor's installations, removal, maintenance, occupancy, or use of the conference premises or any part thereof, including any outside display areas.

Cancellation Policy

Exhibitor/Sponsor must notify New Wave Media of cancellation by written or email notice. Exhibitor/Sponsor will be penalized the amount of the deposit due at the time of cancellation.

Force Majeure

Notwithstanding anything to the contrary in this contract, Exhibitor/Sponsor may cancel its sponsorship and participation in the event due to a force majeure event, including but not limited to:

• Acts of God
• Fire, flood
• Governmental regulation or advisory
• Recognized health threats as determined by the World Health Organization
• Local government authority or health agency determinations (including but not limited to COVID-19 or similar infectious diseases)
• Other similar occurrences beyond the control of the parties

In the event of cancellation by client due to force majeure, New Wave Media will provide credit to the Exhibitor/Sponsor for participation in future Port of the Future Conference™. New Wave Media may at its discretion provide a refund to the Exhibitor/Sponsor any amounts paid by the Exhibitor/Sponsor to New Wave Media for event contracted.